Let's learn how to use the 15 top most commonly used Windows XP shortcuts.
15 Helpful Keyboard Shortcuts
To take advantage of this
drill, you should be comfortable using a keyboard, otherwise the speed
you want to increase will be taken away by you not being entirely sure
where a certain key is, so it helps to be familiar with the layout.
First, take a good look at your keyboard and be familiar with the
layout. Most of you will have something similar to the illustration seen
here as this is a standard 101 key keyboard layout.
Figure 1
Note:
Laptop users may have the same
keys on their systems, but in different places so take a second to
familiarize yourself with key placement before you begin the exercise.
If you have something similar, then you will be fine. Many peripheral
vendors added a lot to their keyboards, such as multimedia options and
so on.
Tip 1: Quickly Accessing the Start Menu
Keyboard Shortcut: Windows key
Figure 2
If you are just plan old ‘sick and tired’ of using the mouse to click
on the infamous button to display the Windows Start Menu, then you
simply only need to hit the ‘Windows’ Key. Using either or (there are
usually two of them, one on a laptop keyboard) so you can use either or.
The Windows key once pressed will launch the start menu – once you
release the key, the menu will appear. Get used to this key; many of the
other shortcuts you will use rely on this key.
Note:
You may have a ‘very’ old keyboard that
may not include the Windows Key on it. You will not be able to use this
shortcut unless you get a new keyboard.
You can also use Ctrl + Esc
Tip 2: Quickly getting to your System Properties
Keyboard Shortcut: Windows key + Pause/Break
Figure 3
There will certainly be times where you will need to access
the System Properties for your computer. When you need to get to the
properties, many times you will go through a pretty long exercise. There
are a couple of ways to get to the properties, most commonly by right
clicking the mouse over the ‘My Computer’ icon on your desktop and then
selecting properties from the drop down menu. If you do this very often,
you may consider using this keyboard shortcut.
Tip 3: Quickly getting to your Run Dialog Box
Keyboard Shortcut: Windows key + R
Figure 4
The Run dialog box is used to allow you to either browse to a command
to run, or simply enter the path to one if not already entered in the
system’s path statement. (path=)
To quickly run an executable (such as calc.exe), just type calc in
the Run dialog box and if in the path statement, it will simply run. The
Run dialog box is used often so this shortcut will really come in
handy.
Note:You can also quickly access websites by entering URLs in the Run dialog box …. http://www.rsnetworks.net/
-or- You can also open files with the following: file:///C:/filename.txt
Tip 4: Quickly Locking your System
Keyboard Shortcut: Windows key + L
Figure 5
There will surely be times where you want to quickly step away from
your system and not leave it accessible to prying eyes in the office or
home. How do you quickly lock up your PC and allow it to be secure from
immediate access at the console? By locking it up, that’s how.
Commonly, the quickest way to do this was to use the Ctrl+Alt+Del
key sequence (will be covered shortly) which would allow you to select
an option to ‘Lock Workstation’. Using this keystroke will allow you
from moving to using three keys and the mouse to navigate to a simple
keystroke that will lock your system immediately.
Tip 5: Quickly Search for Anything
Keyboard Shortcut: Windows key + F Keyboard Shortcut: Windows key + Ctrl + F
Figure 6
If you want to find files (and or computers, and other random things
on your system) you will want to use the Search feature built into
Windows XP. To use this, remember the old name for it, which was simply
Find. Now – the Windows Key + F will invoke the Search function and
within a few seconds, you should see your Search Results dialog box come
up. Use this feature to find items on your system or on remote systems
that you may have access and connections to. You can also use this
feature to find other computers on your network if you wanted to add the
ctrl key in that keystroke sequence. If not, you can use the original
keyboard shortcut and then just select Computers or people as the
criteria you want to search.
Tip 6: Quickly Minimizing and Restoring Windows
Keyboard Shortcut: Windows key + D
Figure 7
One of my favorite keyboard shortcuts is the Windows Key + D
shortcut. Try to remember the word ‘desktop’ when you try to remember
the D, think of using this shortcut to reveal the ‘desktop’ and it may
help you remember it.
Many times I am very tied up (like right now) with many Windows open
on my system. This is because most times, I am working within multiple
applications. There are times where I may want to view the desktop for
one reason or another, and that can ‘very’ quickly be done with a
keystroke. There were many ways to minimize all Windows that may be
blocking view of the desktop, but this is one of the quickest. Another
very quick way is if you have the ‘quick launch’ toolbar setup in your
Taskbar. If you do in fact have this set up, this is also a quick way to
reveal the desktop, as well as to put it back again.
Tip 7: Quickly getting to the Utility Manager
Keyboard Shortcut: Windows key + U
Figure 8
Users can start accessibility programs before logging on to the
computer by using this keystroke. If you are fond of using the Utility
Manager, then this keyboard shortcut will definitely help you to get to
it. Tools such as 'Magnifier' and 'Narrator' can be set to start
automatically and so on with this system utility.
Note:
Utility Manager enables users to check an
accessibility program's status and start or stop an accessibility
program. Users with administrator-level access can designate to have the
program start when Utility Manager starts. The built-in accessibility
programs available from the Utility Manager are Magnifier, Narrator, and
On-Screen Keyboard. Narrator, a text-to-speech program, starts when
Utility Manager opens. This gives users who are blind or have impaired
vision immediate access to Utility Manager. Using Utility Manager, you
can tell Windows to automatically start accessibility programs each time
you log on to your computer, when you lock your computer desktop, or
when Utility Manager starts.
Tip 8: Quickly getting to Help and Support
Keyboard Shortcut: Windows key + F1
Figure 9
If you are in need of help or support, look no further. By using
Windows Key + F1 (the F1 key), then you can use the help and support
system that comes with Windows XP.
Note:
Help and Support may take a second to load on most systems, so be patient.
Tip 9: Quickly getting to Windows Explorer
Keyboard Shortcut: Windows key + E
Figure 10
Here is another great shortcut you may not know about. If you want to
access Windows Explorer (not Internet Explorer – the Web browser), you
can use the Windows Key + E shortcut. This will open up Windows Explorer
for you so you can manage files and other forms of data on your system.
Be aware that this may take a moment to open if you are working on a
network and have mapped drives, so be patient if it takes a moment.
Tip 10: Quickly delete something without being ASKED to
Keyboard Shortcut: Shift + Del
Figure 11
This is absolutely my all time favorite shortcut, now you can delete
something from your system and not be asked 82 times if I really am sure
I want to do that.... this keyboard shortcut allows you to bypass the
asking – your data is deleted without question.
Note:
This is only dangerous if you are not sure
if you want to delete something or not, but honestly, with the fact
being that you have to ‘empty’ your recycle bin anyway… as long as you
don’t have a task set up to do it – then this is definitely something
you want to consider.
Tip 11: Quickly getting to your shortcut menu
Keyboard Shortcut: Windows key
Figure 12
Newer keyboards have a key that allows you to now get properties
menus from anything you select that can provide you with a menu. For
instance, if you have Office document on your desktop (let's say, a
spreadsheet named tax.xls) then you can select it and press the Window
key and then the shortcut menu key and you can now quickly view
properties for a selected object. Although this is not the ‘fastest’
keystroke sequence in the world, it happens to be a very helpful one
especially if you do not have a mouse attached to your system.
Tip 12: Quickly getting to your Task Manager
Keyboard Shortcut: Ctrl + Alt + Del
Figure 13
By far the most commonly used keystroke sequence used on
just about any and every Windows system ever created. By pressing (and
holding down) the Control key (ctrl), then the Alt key (Alt), and then
the Delete key (Del), it will allow you to lock your workstation, change
a password as well as use Task Manager.
Tip 13: Quickly switch between running programs
Keyboard Shortcut: Alt + Tab
Figure 14
If you work with many programs (most people who work on computers
these days fit this description) then you will definitely want to learn
about and master the Alt + Tab keystroke sequence. By selecting the Alt
key and then holding it down (try this with your left thumb) and then
use the tab key to switch between running programs, highlighting and
selecting a specific program will bring that one to the foreground,
maximized in your screen so that you can work within it. Releasing the
Alt key brings up the program you want to use.
Note:
This keystroke needs to come with a small
warning. If you hit the Caps Lock key by accident, then you will get no
results other than your Caps Lock being on and maybe causing you some
confusion and headaches a little later on. As well, if you hit the Alt
key only by accident, it will select the ‘menu’ in just about any open
dialog box you have in the foreground. Just be aware that missing keys
and hitting others in this situation will not only cause you to not get
the result you wanted, but then some unwanted results as well.
Tip 14: Quickly Getting to Full Screen Command Prompt
Keyboard Shortcut: Alt + Enter
Figure 15
If you want to see the Command Prompt in full screen (not in a small
Window), you can quickly expand it to full screen with the Alt + Enter
keystroke sequence. The only problem with this is, you need to have the
Command Prompt open to expand it to full screen, so, to open it you can
use the Run dialog box.
Here is a way to use two keyboard shortcuts at once… as you may
recall, we already learned the shortcut to get to the Run dialog box,
which was using the Windows Key + R. Now, once open, type cmd and hit
enter. This will then open your Command Prompt.
CMD gives you full screen mode only if you select it from the
properties of the Command prompt Windows – you can select full screen
mode by default, but I don’t like it this way, it is too intrusive and
cumbersome – using the Keyboard shortcut will give you want you want
very quickly and give you access to both types (Windows or Full Screen)
as quickly as you can hit the keystroke sequence.
Note:
Alt + Enter can be very confusing because
its one keystroke that does ‘many’ different things depending on where
you are at the time of usage. Alt + Enter with no programs open it may
do nothing. Just be aware of how you are using the command keystroke and
what you have open at the time.
Tip 15: Quickly make your own Shortcut
Make your own
shortcuts… wow, does it get any better? Ok, so the Keyboard shortcuts
you already learned are lame in your mind or you just want to be
different, whatever you’re reasoning… you can make custom shortcuts in a
flash. I assign a keyboard shortcut for the files and applications that
I launch many times a day, such as Microsoft Word 2003.
To make a shortcut, follow these steps:
- Simply right-click an application shortcut in the Start menu or on the desktop and choose Properties.
Figure 16
- If not already selected, select the Shortcut tab.
Figure 17
- Click in the 'Shortcut key' box and press your desired shortcut
keys. I use a lot of Ctrl + Shift + Alt key sequences. You can use your
own desired sequences as well. One prerequisite of Windows is that your
shortcut must use at least two modifier keys (Ctrl, Shift, or Alt
and/or a function key or a key on keypad.
- Click OK to close the properties windows and use your new keyboard shortcut.
Note:
If you want to remove your shortcut,
follow the same path into your properties dialog again and just select
the ‘Shortcut Key:’ field and then backspace one time to remove the
shortcut. Click Ok to close the properties windows and the shortcut
keyboard sequence will be removed.
